How to setup a virtual office business ?

Virtual office; it’s a term that small business owners across Britain are probably familiar with, but don’t actually know what it means. With that in mind let’s take a look at the virtual office address and how one can help a business operate efficiently.

What is a virtual office address?

Quite simply, it’s an address that a business owner has permission to use as their mailing address. They can then put this address on company literature such as stationery, website – vehicles even. When mail is delivered to the address it’s then forwarded to the address of the business owner’s choosing.

It shouldn’t be confused with a limited company’s registered office (the official address of a company). Just because a virtual office provider is happy for you to use their address as your mailing address doesn’t mean that you can also use it as a registered office, so it’s worth checking beforehand if you do want to use your virtual office address as your company’s registered office.

Virtual Office

As well as a mail forwarding option, some virtual office providers offer a telephone answering service whereby you’re allocated a phone number for your business, then when calls come they are treated one of the following ways:

  • Answered in your company name, a message is then taken and then emailed to you
  • Answered in your company name and then forwarded onto you
  • Diverted straight through to you

That’s what a virtual office is, What are the virtual office benefits?

Privacy protection :-

By using a low cost virtual office you can keep your own address off of company literature, therefore protecting it from becoming public knowledge.

Great impression :-

Virtual office address providers are often based in locations associated with a thriving business scene. They therefore add an aspect of prestige to companies that use their address.

Ease :-

Virtual offices are typically manned Monday-Friday, 9-5 – making them ideal for people who receive mail and parcels that require a signature. No more arranging redeliveries or mornings spent at the post office!

How to setup a Virtual Office

It really is very simple. Find a virtual office address provider who offer a package and location that’s attractive to you and your business. Once you’ve signed up you then need to let the company know:

  • How you would like your mail handled (posted on, held for collection)
  • If mail is being posted on, where you would like it posted on to
  • How you would like your phone calls to be taken (diverted, patched through, answered in your company name

That’s it… how to setup a Virtual Office business and the Key Benefits of Virtual Offices. We hope you’ve found this post helpful.



Adam smith has been working with blogger for four years, Completed Bachelor Of Engineering in 2013, Technology addict much interested to writing about recent tech news, Adam can be followed on social media at @itsme_adamsmith, +Adam smith and Facebook.

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